Maritime Course Documents Checklist for Merchant Navy Course Applications

Applying to a Merchant Navy course is an exciting step toward a career at sea, but without the proper paperwork, your journey might never leave the shore. Whether you’re applying for DNS, B.Sc. Nautical Science, GME, or ETO, having a complete set of maritime course documents is non-negotiable.

At SkillsStation, India’s most trusted name in best merchant navy coaching, we’ve compiled the most accurate and updated checklist of maritime course documents needed for your application process in 2025. This guide will help you avoid last-minute hassles and rejections.

Why Are Documents So Important for Merchant Navy Admissions?

In the Merchant Navy, your documentation is as crucial as your skills. Institutes and shipping companies assess your eligibility based on academic records, identification, medical fitness, and more. Missing or incorrect maritime course documents can lead to delays, rejection, or even disqualification from sponsorship or IMU CET counselling.

Complete Checklist: Maritime Course Documents for 2025

Below is a categorised list of essential maritime course documents for pre-sea training programs:

1. Academic Certificates

These prove you meet the minimum eligibility criteria.

Class 10 Marksheet & Passing Certificate
Class 12 Marksheet & Passing Certificate (PCM subjects mandatory)
Graduation Degree & Marksheets (for GME or ETO)
Provisional Certificate (if final degree not yet issued)
Character Certificate from the last attended institution

Tip: Keep at least 4 photocopies of each and ensure scanned copies are in PDF format (max 200KB for uploads).

2. Proof of Identity and Address

Required for registration, CDC application, and INDoS enrollment.

Aadhaar Card
PAN Card
Passport (mandatory; must be valid for at least 2 years)
Voter ID (if applicable)
Domicile/Residence Certificate

💡 For candidates without a passport, apply early. It’s one of the most crucial maritime course documents.

3. Medical and Fitness Documents

DG Shipping mandates a medical fitness certificate by an approved doctor.

DG Shipping Approved Medical Fitness Certificate
Eye Test Report (Vision 6/6 for Deck; relaxed for Engine)
Colour Blindness Test (Ishihara test result)
BMI and Physical Fitness Report
Psychometric Test (if required by the sponsoring company)

🕰️ Outdated Reference (Archived DG List of Approved Doctors):

https://web.archive.org/web/20170207112345/http://www.dgshipping.gov.in/Content/ApprovedDoctors.aspx

4. Entrance and Sponsorship-Related Documents

For DNS, GME, and ETO admissions via sponsorship or IMU CET.

IMU CET Admit Card and Scorecard
Sponsorship Letter (if selected by shipping company)
Sponsoring Company Offer Letter (with signature & stamp)
Admission Letter from DG Approved Maritime Institute
Counselling Registration Receipt (IMU Portal)

The maritime course documents required for sponsored students vary by company—always double-check the list provided in your offer email.

5. Photos and Signatures

Keep soft and hard copies ready in multiple formats.

Passport-size photos (white background) – 10 copies
Scanned photograph (JPEG format, max 100KB)
Scanned signature (on white paper, max 50KB)
Stamp-sized photos (for ID card purposes)

6. Affidavits and Declarations

These are legally necessary for various registration and verification processes.

Anti-Ragging Affidavit by student and parent
Declaration of Physical Fitness
Bond Agreement (for sponsored candidates)
Indemnity Bond (required by some institutes)

These maritime course documents may need to be notarised—prepare early to avoid delays.

Special Documents for GME and ETO Courses

If you’re applying for GME (Graduate Marine Engineering) or ETO (Electro-Technical Officer), you’ll need:

B.E./B.Tech Degree Certificate (Mechanical/EEE/ET)
Migration Certificate
Final Year Project Report (some institutes require it)
AICTE Approval Letter (if requested by the institute)

These extra maritime course documents confirm your technical eligibility for engine-side training.

Digital Copies for Online Applications

For IMU CET registration, sponsorship forms, or institute applications, keep these maritime course documents digitally:

All academic PDFs (max 200KB each)
Passport photo and signature JPGs
Scanned sponsorship and medical documents
Certificates compressed using online tools like iLovePDF or SmallPDF

How SkillsStation Helps You Stay Document-Ready

As the leader in the best merchant navy coaching, SkillsStation provides:

Personalised document checklists (based on your course & sponsor)
Sample affidavits and declaration templates
Medical test appointment booking with DG-approved doctors
Passport and IDOS assistance
Sponsorship application guidance and online form support

We ensure your maritime course documents are verified, valid, and accepted, giving you peace of mind during every application round.

Pro Tips to Keep in Mind

Keep all original documents in a waterproof folder during physical verification
Create a “Documents Folder” on Google Drive or pen drive for backups
Label every scanned file clearly: e.g., “12thMarksheet_Amit.pdf”
Double-check document expiry (e.g., passport) well in advance

Conclusion

Applying for a Merchant Navy course involves more than clearing exams—you must also present a complete, error-free set of maritime course documents. From academic credentials to sponsorship letters and medical reports, every paper plays a crucial role in shaping your maritime future.

Let SkillsStation, India’s leading name in best merchant navy coaching, help you sail through documentation with ease, accuracy, and full compliance with DG Shipping norms.

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